How Much Does AI Automation Cost? Prices, Cost Components and a Worked Example
How much does AI automation really cost? Real prices for AI agents, every cost component, a worked ROI example and funding options in Bavaria, Germany.
AI quote creation
From enquiry to quotein minutes, not days.
An AI agent reads the customer enquiry, finds matching items and prices in your ERP or price list and builds a draft quote in your template. Your sales team reviews and sends it. If no reply comes, the agent reminds you to follow up.
Why quotes get stuck
The bottleneck is rarely the price.It is the time to the quote.
Whoever sends a clean quote first often has the edge. Yet enquiries wait, because putting a quote together is manual work.
Searching instead of selling
Item numbers, current prices, discounts and lead times sit in different systems and spreadsheets.
Copying old quotes
Similar quotes are used as templates. Old prices or wrong items slip through.
No follow-up
Once the quote is out, there is no time left to chase it. Open quotes fizzle out.
Example calculation
One standard quote,created twice.
Reference values for a quote with five to ten line items. We measure your real times in the pilot.
Today, by hand
- Read enquiry and work out the need10 min
- Gather items and prices20 min
- Write quote in the template10 min
- Send and note a reminder5 min
per quote45 min
With an AI agent
- Read, match items, build draftautomatic
- Review, adjust, send10 min
- Follow-up reminderautomatic
per quote≈ 10 min
Example calculation: at 20 quotes a week that is almost twelve more hours for talking to customers.
How it works
Six steps,one of them stays with you.
A person always does the review. The agent handles everything before and after.
1
Read the enquiry
From email, form, tender or attachment the agent captures what the customer needs, how much and by when.
2
Pull items and prices
It maps the need to your products or services and takes prices, discounts and lead times from your ERP, CRM or price list.
3
Draft the quote
The draft is built in your template, with a matching cover note and your terms. Missing details are prepared as a question.
4
Review
Your sales team sees the draft, the sources and warnings such as unusual quantities or margins below the minimum, and adjusts as needed.
5
Send
After approval the quote goes out by email and is stored with the customer in the CRM.
6
Follow up
After a period you define, the agent reminds you and prepares a short follow-up email as a draft.
In sales
Fits with what happensbefore and after.
Lead qualification first
A second agent can assess enquiries up front: who is the company, how big is the need, how urgent is it? The most important enquiries land on your desk first.
AI in salesEnquiries from the inbox
Many enquiries arrive by email. The agent can work right in the sales inbox and also sort and answer the other emails.
AI email automation
Integrations
Prices from your systems,not from memory.
The agent only works with data from your sources. So prices and items match what you actually deliver.
- SAP
- Outlook
- Microsoft Teams
- SharePoint
- Google Drive
- Shopify
- and ERP, CRM or Excel price lists
Process & pricing
Your first automated quotein a few weeks.
Step 1
30 min · freeIntro call
We look at your enquiries, your quote template and where prices and items live today.
Step 2
2 to 4 weeks · from €2,500Pilot
We build the agent for your most common quote types and measure the time saved.
Step 3
ongoing · from €250 / monthOperation
The agent works alongside your sales team. We monitor, improve and extend it to more products.
All prices net, plus VAT.
Guides
Read more
AI Agent vs. RPA: Which Fits Which Process?
AI agent vs. RPA: what is the difference, when does each fit and how do you combine them? With a comparison table, decision guide and how Zapier fits in.
AI Data Analysis in Business: From Data Silos to Better Decisions
How AI cleans, connects and clearly analyses scattered company data, and which steps you need to get started.
Frequently asked questions
What does AI quote creation cost?
A pilot starts at €2,500, ongoing operation at €250 a month. We give you the exact price after the intro call, once we know your quote types and systems. All prices net, plus VAT.
Does it work for complex or custom quotes?
Yes, as long as there are recurring building blocks such as standard items, hourly rates or packages. The agent assembles these and marks where your sales team needs to calculate individually. Entirely new custom solutions remain manual work.
Where do the prices come from?
Only from your sources: ERP, CRM, price list or costing sheet. The agent does not invent prices. If it finds no matching item, it flags the line for clarification.
What if the agent assigns an item incorrectly?
Every quote is reviewed by a person before it is sent. The agent shows where each line comes from and points out anything unusual. Corrections feed into the next drafts. Every step is logged.
Is it GDPR-compliant?
Yes. We implement in line with GDPR and agree together which customer and price data the agent may use. More in our article on AI and data protection.
Which ERP or CRM does it work with?
With SAP and almost any system that has an interface. If prices sit in an Excel list, the agent works with that too. In the intro call we clarify what you have in place.
